Promevo's Insights keeps Gemini Enterprise seat and agent records past Google's 28-day window

Say finance sends the Workspace admin one email with two questions: which Gemini Enterprise seats can be dropped, and which of the agents staff have built can open the shared finance drive ^[2]. According to Promevo, the admin has to answer from two places. Google's Cloud and Workspace consoles keep license data and agent data in separate systems, each with a rolling 28 days of history ^[3].

Gemini Enterprise launched a year ago ^[2], so a 28-day console window covers about 8 percent of the product's life ^[15]. Insights flags a seat as "in use" when it has been activated and used ^[5]. That is activity in a period. A seat decision depends on whether people keep coming back month after month and how much of their work runs through the tool. Both need more than four weeks of records.

A rollout plan that budgets for a few dozen experimental agents is preparing for a smaller job than the one Promevo's chief executive describes ^[11]. Karthik Kripapuri said the company is "already seeing customer organizations with thousands of agents" and expects that kind of scale to become common ^[11]. He said one of the biggest questions enterprises have is whether agents are staying "within proper boundaries" ^[10]. That count comes from the vendor selling the inventory.

Promevo's pitch is a "visibility gap" ^[14]. What the product actually does is pull two sets of Google data into one place and keep them longer ^[4]. It also gathers identity and access data across projects and flags users with more permissions than they need ^[8]. Promevo said it does this without reading or storing the content of prompts and responses ^[7]. The estimate of reclaimable spend comes from a company that also sells a structured Gemini Enterprise adoption program ^[12].

The decision comes down to two things: how far back your seat review looks, and how many agents employees have built.

- Review within four weeks, dozens of agents: the native consoles are enough. - Review further back, dozens of agents: the missing piece is history, and someone writing down the console numbers every four weeks covers most of it. - Review within four weeks, thousands of agents: the missing piece is the agent inventory and what each agent can reach, which is the part Insights is built around ^[6]. - Review further back, thousands of agents: both pieces are missing, and this is the customer Kripapuri describes ^[11].

In the first two cases I'd use the consoles and a calendar reminder before paying anyone. The tradeoff is staff time, plus a log that holds only what someone remembered to record, set against a vendor bill. Promevo did not publish a price for Insights or say how far back its record runs ^[4][13].